Hayes School of Music

Group Program Policies 

Agreement for Parents/Guardians of Minor Participants

1. I agree to make my payments by the due dates listed in the CMS handbook and registration page.
2. I will escort my child to the rehearsal room on time for each rehearsal, making sure that the program staff know that the child is present.
3. I will pick up my child in a timely fashion (within 10 minutes of the end of the rehearsal) and speak to the staff as we check out.
4. If I am unable to bring or pick up my child, the people I have listed in the pick-up form have my permission to do so in my absence. They understand the safety requirements and will identify themselves to the program staff. If they are not listed on the form, I understand that an email must be sent to asucommunitymusic@appstate.edu PRIOR to rehearsal to authorize permission.
5. I understand that all class meetings/rehearsals are required and will try not to schedule doctor’s appointments or other conflicts within the class time.
6. If my child is ill and unable to attend, I will email the teacher before the rehearsal. (The teacher's email will be sent before class begins.)
7. I understand that excessive absences/tardiness may result in my child’s dismissal with no refund.
8. I understand that this is an educational opportunity and that my child will act responsibly. Repeated discipline problems could result in dismissal from the group.
9. I understand that for any performance, my child will need to be present at least one hour before it begins and is to stay for the entire performance.
10. I understand that I may be responsible for some parts of costumes for performances.
11. I understand that signing the media form allows video/photo/recordings to be made of my child and possibly used for publicity, including but not limited to CMS/Hayes School of Music/App State websites, social media, Facebook, Instagram, etc. (CMS does not use participants' names in publicity except with specific permission.)
12. I may be asked to serve on one of the committees that will be announced.

Missed Classes

No make-up classes will be given for individual student absences. Students who miss a class session are encouraged to contact the instructor for information on topics and activities covered during that session.

Pick-up and Drop-off Permissions

For each minor participant, a parent/guardian must complete the Youth Form along with registration.  CMS staff will not release students to adults not listed on the form. If you would like to add an adult not originally listed on the form, please email asucommunitymusic@appstate.edu. 

Building Policies

• Please follow directions on seating and spacing given by your teacher or staff.
• Please leave the room promptly once your class session or rehearsal has ended.
• CMS reserves the right to cap enrollment for a program. Registering early is recommended. 
• Other rooms in the Broyhill Music Center (such as practice rooms or other classrooms) are not available for use by CMS participants.

Policies for Specific Group Programs

See our Programs page to find the specific information for your group program(s).