Gen Ed Course Proposals

Gen-Ed Course Proposal Guidelines

Writing and submitting a course proposal consists of many steps. These guidelines are meant to simplify the process. The following information includes: general steps to the process, a list of deadlines for committees that are involved, a summary of deadlines, links to forms, instructions to filling out the forms, and where to submit the proposal.  

General Guidelines

To propose a course for Gen Ed credit, three forms must submitted: Parts A, B and C (links provided in the Forms section), all of which must be sent through an approval process as follows. 

1.    Department/Program; College
         a.    All three forms, Parts A, B, and C, are first sent to the HSoM Curriculum and Assessment Committee (CAC). 
         b.    HSoM Faculty Meeting
         c.    Dean Douthit sends Parts A and B from his office to the Academic Policies and Procedures 
Committee (AP&P).

2.    General Education
         a.    Dean Douthit sends Part C 
 from his office to the appropriate Gen Ed Faculty Coordinating Committee (FCC).
         b.    Part C of the proposal is then sent to the Office of General 
 Education and voted on by the Gen Ed 

3.    AP&P
         a.    Upon approval from the Gen Ed Council, Part C is forwarded to the AP&P.
         b.    AP&P votes on the proposal.


The course must be approved by the AP&P Committee by their February 3, 2021 meeting to be included in the 2021-2022 Undergraduate Bulletin and the 2021-2022 General Education Checksheet. Below are list of the AP&P Committee meetings and dates they must receive the proposals. 

AP&P Committee Meetings
November 4, 2020 (Proposals must be submitted to AP&P from the Dean’s office 
by October 9, 2020.)
December 2, 2020 (Proposals must be submitted to AP&P from the Dean’s office 
by November 6, 2020.)
January 13, 2021 (Proposals must be submitted to AP&P from the Dean’s office 
by December 4, 2020.)
February 3, 2021 (Proposals must be submitted to AP&P from the Dean’s office 
by January 8, 2020.)

HSoM Faculty Meetings
September 18, 2020
October 9, 2020
October 30, 2020
November 20, 2020

HSoM CAC Meetings
August 27, 2020 (Proposals must be submitted to the CAC by August 20, 2020.)
September 14, 2020 (Proposals must be submitted to the CAC by September 7, 2020.)
October 19, 2020 (Proposals must be submitted to the CAC by October 12, 2020.)
November 16, 2020 (Proposals must be submitted to the CAC by November 9, 2020.)

General Education Council Meetings
Proposals (Part C of the forms) need to reach the Gen Ed Council at least one week prior to their meetings.  
September 25, 2020 (Proposals must be submitted by September 18, 2020.)
October 30, 2020 (Proposals must be submitted by October 23, 2020.)
December 4, 2020 (Proposals must be submitted by November 13, 2020.)
January, 2021 (Date TBD.)

Faculty Coordinating Committees (FCCs)
Meeting dates vary. Contact the chair of the appropriate FCC. Part C of the proposal needs to arrive to them approximately three weeks before a Gen Ed Council meeting.

DEADLINES SUMMARY: 2021-2022 Course Catalog  

It is important to consider the coordination and timing of the committee meetings and the passing along of the proposal from one to the next. Below is a summary of these dates. Keep in mind that as each committee looks at the proposal, suggestions may be made and updates may need to take place. Scenario 1 is ideal as it allows ample time to make any necessary changes to the proposal. 

Scenario 1 

Submit to CAC9/7/20
CAC vote9/14/20
HSoM faculty vote9/18/20
Dean's submission to AP&Pby 10/9/20
AP&P vote11/4/20
Dean's submission to FCC10/9/20
FCC votedates vary
Gen Ed Council vote12/4/20


Scenario 2 

Submit to CAC10/12/20
CAC vote10/19/20
HSoM faculty vote10/30/20
Dean's submission to AP&Pby 11/6/20
AP&P vote12/2/20
Dean's submission to FCC11/6/20
FCC votedates vary
Gen Ed Council voteJanuary, date TBD

Scenario 3 

Submit to CAC11/9/20
CAC vote11/16/20
HSoM faculty vote11/20/20
Dean's submission to AP&Pby 12/4/20
AP&P vote1/13/21 or 2/3/21
Dean's submission to FCC12/4/20
FCC votedates vary
Gen Ed Council voteJanuary, date TBD


Note: These instructions apply only to Gen Ed MUS course proposals. A course proposal that affects the Program of Study for the music major has additional requirements that are not addressed here.

Parts A & B: Links to Forms
Part A & B (editable PDF). You will also need to submit a course syllabus with these forms. Combine all attachments into a single PDF document. 
Instructions for filling out Parts A & B (Parts A & B instructions) are provided on the AP&P website. 

Parts A & B: More specific guidelines for Gen Ed MUS proposals
In addition to these instructions, the following is a list that is more specific to proposing a Gen Ed MUS course.

Questions in Part A
Question 1: Put MUS XXXX as a placeholder. This will be updated after the proposal has been approved by the CAC. 
Question 4: Leave this blank. It will get filled in as the proposal moves through the process.
Question 5: Leave this blank. After CAC approval Eric Berry, Senior Associate Registrar, will be contacted by Jay Jackson. This will be updated and filled in later.
Question 6: Indicate “none” on each side.

Questions in Part B
Question 2: Give approximations based on the number of seats in existing courses using the Schedule of Courses from Banner with similar Course Components and Designations. 
Question 4: Fill this out based on who you think would be qualified. It is ideal for AP&P to see that there is more than one faculty member who is qualified to teach the course. If possible, list two additional names.
Question 7: Contact Gary Boye,

Part C: General Education Proposal
Curricular Component and Designation
One of the first things to consider as you write your Gen Ed course proposal, is the curricular component* (Quantitative Literacy; Wellness Literacy; Science Inquiry; Writing in the Discipline; Senior Capstone; Integrative Learning Experience; Liberal Studies Experience) and the designation (Fine Arts; Historical Studies; Literary Studies; or Social Sciences). Descriptions of the curricular components and designations are attached to Part C. 
For each component of the Gen Ed Program, there is a corresponding Faculty Coordinating Committee. The designation will determine which FCC will review your course proposal. 

Part C: Link to Form
Part C (editable PDF).

Instructions for filling out Part (Part C instruction sheet) are provided on the Gen Ed website. 

Part C: More specific guidelines for Gen Ed MUS proposals
• Approving Body: Leave this blank (the CAC Chair will fill it out). 
• “Have all appropriate department chairs/program directors and the Registrar’s Office been consulted in the development of this proposal?” — Click “Yes.” List Eric Berry from the Registrar’s Office. Make a note here that program directors did not need to be contacted because the proposal does not affect any HSoM Program of Study. 

* Gen Ed Checklist: Basic Criteria for Course Proposals for Gen Ed 2.0
All course proposals for the Liberal Studies Experience and Integrative Learning Experience should address the following questions:
1.   Does the course clearly and specifically meet at least one General Education goal from the following list:
      a)  Thinking Critically and Creatively; 
      b)  Communicating Effectively; 
      c)  Making Local to Global Connections; 
      d)  Understanding the Responsibilities of Community Membership?
2.   Does the course clearly identify at least two appropriate learning outcomes and link those outcomes to at least one of the learning goals listed above?
3.   Does the course proposal articulate clear and effective methods to assess whether or not the course produces the identified outcomes?
4.   Does the course explore the disciplinary subject in a way that addresses the broader human experience or offers knowledge, skills, or habits of mind for purposes broader than the explicit disciplinary purpose (i.e., for non-majors)?
5.   If the course is being proposed for an ILE theme, is there at least one shared learning outcome that is common to all of the other courses in that theme?
6.   If the course is being proposed for an ILE theme, is there a clear explanation of the methods that will be employed to fully integrate the course into the theme?
7.   If the course is applying for the new Social Science Designation, does it clearly meet each of the four criteria for the designation?


It is not required, but advisable, to contact the CAC Chair, Greg McCandless, early in the process before submitting your proposal. The Chair can help you ensure that the forms are filled out properly before going to CAC and to avoid any hangups.

When your proposal is complete and ready to submit, (Parts A, B, and C, syllabus, and any other supporting documents), it should be sent to: 1. The CAC Chair 2. Dean James Douthit, and 3. Associate Dean Jay Jackson,